We use evidence-based practice management

We use a wide-range of proven practice and provider tools

Doctors Pay Calculator

Exclusive e-service fee calculator software

So what do people think?

‘I love it’
Val Hosking, Practice Manager Millbank Medical Practice (QLD)

‘I said to my boss I would resign if we did not get it’

Tammy Martin, Practice Manager Clifton Beach Medical Centre (QLD)

Doctors’ Pay Calculator™. Are you paying a percentage to your doctors or providers? This software program prepares Tax Invoices , BAS and Income Tax Summaries instantly, where the practice charges a percentage of gross fees as a management fee!


Doctors’ Pay Calculator™ (software) – 2007 Service Entity Tax Office Ruling compliant 

Are you paying your providers correctly? The Doctors’ Pay Calculator™ is a unique pay database we developed shortly after the introduction of the GST in 2000. 

The new Tax Office Ruling in relation to Service Trusts/ Entities in April 2007 makes light work of compliance obligations if you are running a service trust or company. The program is a database that keeps track of your service fees and payments and also helps your providers meet their BAS and tax compliance obligations.

No accountant can guarantee your books are correct unless they use this software program. It has been exclusively developed for, and is available to, Health and Life clients only. It is a database program that automatically calculates a tax invoice, BAS, income tax extract summary and a tax invoice summary reconciled to the last cent for every provider. It ensures your practice BAS is a mirror image of each doctor’s BAS. This avoids pay disputes and gives a clear tax audit trail to prevent further audit enquiries.  


Problems using a spreadsheet to calculate your Providers pay?

Many practices experience problems tracking payments to providers who are paid on a percentage of their gross receipts, with or without guaranteed minimums, or who are charged a sessional rate.


Some have developed complicated spreadsheets, however many of these do not comply with Tax Office documentation requirements and very few can actually be reconciled to the practice’s bank account balance. 


New rules require independent contractors to maintain a seperate non ABN practice linked bank accounts. 


This creates an impossible audit trail to keep track on providers gross fees and charge the correct service fee.


This is a software program developed by us and is unavailable anywhere else in Australia. It is a database program that helps practices calculate pays to providers who are paid on a percentage of their gross receipts. It automatically prepares Tax Invoices, BAS and Income Tax Extract Summaries as well as calculating guaranteed minimums and other incentive payment arrangements. It is e-invoicing compliant under the new mandatory ATO rules. Reduce your tax and statutory audit risk now.

The implications of this are:

Under/over reporting of provider income and GST remitted;


No audit trail proving payments made are calculated and paid correctly. 


Increased opportunity for fraud and errors as most accountants do not review these arrangements as the transactions are normally conducted off the books  called trust, clearing accounts or practice fee accounts where no formal book keeping requirements are required. This is usually not the accountants responsibility;


Practices do not report on a timely basis GST collected on behalf of and paid by providers. This leads to practice and provider BAS errors, and higher accounting fees at year end due to disputes.

If you would like a free systems check to see if you have a problem, you can contact us for further information.

Who do you contact about legal questions?

If you have any legal questions in relation to the practice agreements Template documents, then you can use the legal helpline that the law firm Peripheral Blue and Maddox Lawyers (via Cleardocs) provides to Health and Life. Peripheral Blue and Maddox are our primary independent lawyers we use. They sign-off on master documents and the question interface before we put the documents on our site.

The first thing to do is ring us. We will arrange for you to speak with an experienced law firm that will save you time and money not reinventing the wheel.

If you require other legal advice in relation to your particular circumstances, then this will be charged for.

Our number is 1800 077 222.

For more insights visit our blog.

About me: David Dahm BA (Acc.), CA., FCPA, CTA, FFin, CPM, FAAPM, FAIM, FGLF.

Chartered Accountant, Chartered Tax Adviser, Registered Tax Agent, Former AGPAL Surveyor 10 years of service

David Dahm is CEO and founder of the national medical and healthcare chartered accounting firm Health and Life and global Founder and CEO of the not for profit project the International Healthcare Standards and Ethics Board (www.ihseb.org)

After a serious work related car accident in 1989, and nine operations later I continue to be a patient and provider advocate. I enter my third decade as a national Chartered Accountant for Medical and Healthcare practices in Australia. I am a former 10-year Australian General Practice Accreditation surveyor. I come from a medico family. I have served on the AAPM national Board and was the inaugural national Chair of the Certified Practice Manager CPM post nominal. I continue to provide accounting tax and practice management advice to many practices all over Australia.

You know who you are and I thank you for this real honour and privilege to serve you and your community through you. Note, I am not a lawyer please seek appropriate legal and accounting advice. This information is for general information and discussion only.